Edible oil mills deal with brokers, seed quality checks, weighbridge readings, oil and cake yields, many packaging formats and a large dealer network. Running this on registers and spreadsheets makes it almost impossible to trace a finished tin of oil back to the seed lot it came from.
This case study explains how Codearbro is implementing a Zoho One ERP for a mustard and edible oil manufacturer in Uttar Pradesh, with full batch traceability from purchase to customer invoice.
Project Snapshot
| Industry | Food processing — edible / mustard oil |
| Location | Uttar Pradesh, India |
| Platform | Zoho Creator, Zoho Inventory, Zoho Books, Zoho CRM, Zoho Flow, Zoho Analytics, WhatsApp API |
| Integrations | Weighbridge machine, eSSL biometric, WhatsApp Business API |
The Challenge
- Seed purchases through brokers, with commissions tracked manually
- Weighbridge and quality data (moisture, oil %, FFA, impurities) recorded on paper
- No batch link between raw seed, production and packed goods
- Many packaging formats — 15 kg tins, 15 L tins, jars, jerry cans, bottles and pouches — each with its own packing material
- Dealer credit limits and dispatch paperwork handled outside any system
Our Solution
Procurement & Material Receiving
- Supplier and broker masters with KYC and commission rules
- Purchase requirement → purchase manager → director → finance approval → automatic PO with PDF, email and WhatsApp
- Gate entry with vehicle, driver and truck photo
- Weighbridge integration for gross, tare and net weight
- QC inspection (moisture %, oil %, FFA, dust, impurities, colour) with accept / reject / partial accept
- Automatic GRN after QC approval, and debit notes for rejections
Inventory & Production
- Multi-warehouse stock with rack, bin, batch and lot tracking, barcodes and FIFO
- BOM and recipe management for each oil product
- Production entries for consumption, oil output, cake (khal) output, wastage and yield %
- Packaging BOMs for tins, jars, bottles, jerry cans and pouches
- Automatic finished-goods creation and production costing
Sales, Dispatch & Finance
- Lead and dealer management, quotations, sales orders and territory management
- Credit-limit validation and stock reservation
- Pick list, vehicle assignment, loading slip, proforma and tax invoices, e-invoice and e-way bill
- Proof-of-delivery upload and WhatsApp dispatch updates
- Vendor bills, receipts, broker commission, GST, bank reconciliation and profitability reports
Dashboards
Zoho Analytics dashboards cover today’s purchases, pending approvals, QC status, production and yield, inventory value, sales, dispatch and outstanding payables and receivables, plus a batch traceability report.
Expected Business Impact
- Full traceability: Purchase → GRN → Production → Packaging → Sales → Invoice
- Accurate yield and production cost per batch
- Fewer quality disputes with recorded QC data
- Dealer credit control before dispatch
- One connected Zoho One system instead of registers
Frequently Asked Questions
Can Zoho handle batch traceability for food manufacturing?
Yes. With Zoho Creator and Zoho Inventory batch and lot tracking, every finished product can be traced back to its raw material lot, QC record and production batch.
Can a weighbridge be integrated with Zoho?
Yes. Weighbridge readings can be captured into Zoho Creator through the machine’s software or a small connector, removing manual entry of gross and tare weights.
Is Zoho One suitable for an oil mill?
Yes. Zoho One covers procurement, inventory, production, sales and accounting, and Zoho Creator adds mill-specific features like QC parameters and yield tracking.
Planning a Similar Project?
Codearbro is a certified Zoho implementation partner helping businesses in India, the USA, UK, Australia and the Middle East automate sales, operations and finance. Book a free 30-minute consultation and get a transparent, fixed-scope estimate within 24 hours.
